Businesses are using MS Word to distribute forms during business transactions. Once created, these forms can be printed to be sent to various destinations, sent through emails for client perusal or posted online for the desired candidates to fill in. The most common areas where you see word forms are business invoices, job applications and inventories. There are software programs that create forms in a Word document or if you want one custom made to your requirements, you can hire an agency that specializes in the same. Word forms are ideal for data collection. You can prepare thousands of questions to be printed on Word, send copies of the same to a select number of target segments and collect the same. These are usually done during events and trade shows where you are trying to gauge the opinion of your customers. It is one of the most useful methods of knowing what your customers are thinking about you. You can arrange for several volunteers to distribute the forms among your target segment and help them fill them while they visit the store. Most people will be reluctant, but intelligent questioning can encourage them to give correct answers.
Forms that are printed in Word file can be used for record purposes too and you don’t have to worry about whether they will disappear when your computer crashes. Sure, paper forms have their own advantages over electronic forms and that is why most businesses resort to both the methods when it comes to saving documents. However, there are a couple of challenges that you have to overcome, when creating forms in word.
The alignment – the alignment is one area where you will find problems when you are getting the forms printed on paper. That is why you have to align the Word document carefully and take samples before you give them for final printing. The sample should be completed with the table borders, hyperlinks, underlining, bold, colors and so on.
Bullets, headings, outlines and numbers – These are a bit complicated when you create forms. Each may go ballistic if you have no formal training. You could seek the help of a professional agency to get them right and relieve yourself of the hassle.
Though Word looks innocent enough, it is not very easy to create a form in it unless you have prior experience. Make sure the blanks are self-explanatory so you don’t have to follow the rows and columns with lengthy explanations of why you are having them at all.